Workflow Project: Under the umbrellas

July 18th, 2012 | Filed under: teacher productivity
I mentioned previously the umbrellas I had come up with under which I planned to organize my tools. I found it a challenge, which is why you’ll see that some tools and apps appear more than once. I don’t use all of these apps every day. Some I haven’t used in months. I’m planning on pruning the list and coming up with something final in which I link to the apps and share why I use them. But for now, just a list. I marked things with asterisks that I only use for work. 
This list is overwhelming me just looking at it. Where did all this stuff come from? 

Communicate & Connect
– Instagram
– FB
– Twitter
– LinkedIn
– Goodreads
– Gmail
– ManageBac*
– ISB Twitter*
– ISB Flickr*
– ISB Vimeo*
– Tweetbot
– Twitter for Mac
– WhatsApp
– HeyTell
– Skype
– Mail app
– Google+
– Ravelry

Note, Edit, Create, Publish
– Tumblr blog
– landing page
– Flickr
– Twitter
– WordPress
– Google Docs
– nValt
– Evernote
– Elements
– Pages
– Keynote
– iMovie
– Camera+
– Colorsplash
– PicCollage
– Polamatic
– Diptic
– Vimeo
– YouTube
– Penultimate
– Paper
– Skitch
– Storify
– MarsEdit
– Scrivener
– Camtasia
– Pixelmator
– Preview
– Stickies
– Bento for iPad

Think & Do
– Buy me a Pie
– Omnifocus
– ManageBac*
– Dragon Dictate
– TextExpander
– MindNode
– iThoughts
– iCal
– Fantastical
– Bank Apps
– RescueTime
– Dashkards
– Automator
– Handbrake
– Pomodoro timer

– Chrome
– Safari
– Firefox

– Weather Channel
– Maps
– Kayak
– Weather+
– various transport maps and timetables for cities
– TripIt
– PackingPro

– Buy me a Pie
– cooking apps

Collect, Store, Save, Organize, Sync, Retrieve
– Diigo
– Dropbox
– Instapaper
– Google Docs
– Evernote
– ScannerPro
– Google Contacts
– GoDocs
– iTunes
– TimeMachine
– Tumblr backup
– Backupify
– JotForm

Smooth & Secure
– 1password
– ifttt
– Dropbox
– Google Authenticator
– Spanning Sync
– LaunchBar

– YouTube
– Twitter
– Flipboard
– Google Reader
– Reeder
– GoodReader
– Instapaper
– Instagallery
– iBooks
– Kindle
– iTunesU
– zite
– NPR News
– BBC News
– Wikipedia
– iTunes
– Instacast
– Vimeo
– FlickrStackr
– Hype Machine
– App Store
– TED app

– Google Apps for EDU*
– Typo3 – ISB Website*
– ManageBac*
– MeritMedia Screens*

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Workflow Thinking Project

July 8th, 2012 | Filed under: teacher productivity

I just finished my first week in the MAET overseas program. I’m living and studying in Dublin this month to complete three courses toward my master’s. It’s been an information-packed first week, but the item lingering most on my mind (and that is often back there bouncing around all the time) is my workflow. 

Our teacher Leigh asked us to write down the tools we use to get our work done and to organize them into piles of tools that “talk to each other” and tools that stand alone. This was a pretty confronting activity for me. I had so many tools on little cards and kept thinking of more. I realized during the brain-teasing activity that the many tools might be part of why I can’t seem to “figure out” my workflow – a task that has been gathering dust on my to-do list for some time. 


In many ways I was a bit jealous of my classmates who were new to many of these tools and therefore had only a few tools to deal with and think about. They could use this experience to set intentions for what they need to get done and how and then build from there. I started with a bit of a mess. 

Another irony of talking about productivity is that you’re usually doing it at the cost of producing things. I’m a fan of David Allen’s Getting Things Done, but sometimes I fall into the trap of trying to perfect my system and not actually getting anything done. Systems and tools are supposed to help you do things and create things, but they’re of no help if you just spend time tweaking them. Perfectionism at its worst. 

My classmates asked me about the tools I use. I happily passed them around and tweeted out links and tips, but felt I also needed to take a step back and look at the system as a whole if I was to confidently recommend anything. 

I struggle with attention issues and procrastination. Messing around with my tools or apps is one way I get a boost of dopamine from the feeling of “doing something,” but without actually doing anything. I think often of this study that talks about why we multitask even though we know it’s not productive. It’s because it feels good…literally. 

A perfect example of a tool I used that turned out to be too “fiddly” was GoodReader. I love it for reading PDFs and highlighting and annotating. However, I also tried grading essays with it. I had my students send me PDFs of their essays and I got to work using GoodReader to annotate and highlight and underline. I spent a great deal of time and I’m not sure it was any better than if I had just printed the essay and marked it with a pen. In fact, I would argue that for me (I’ll be using that qualification a lot), it would have been better to use a pen. And I would have returned the essays to students much sooner*.

So this month one of my goals is to take a hard look at all the things I use in my so-called system and either keep them or toss them. Sort of like going through your closet and getting rid of the flashy outfit you got because of a trend but realized it wasn’t for you. Not every dress fits every woman the same. You get the metaphor.

During my time here in Dublin I’m going to do a series of posts about the things I use and reflect on why. Part of this is for my own thinking and part of this is because a few classmates want to see what I’m using and why. Verbalizing the “why” part will be a good exercise for me on this journey. We’ll see where it goes.

*A professional goal for me next year (and the only one I am setting) is to return assessments to students within one week of the date they send it to me. This timeline is important for me so that I budget for it in my planning and because prompt feedback is crucial for feedback to be useful. I returned things so late this year that I felt the assignments in some cases turned out to be wastes of time for me and my students. Not a feeling I want to experience again. 

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